AEM Graduate Program Handbook

Degree Progress Forms and Exams

On-Line Records and Process Charts

View Department Records and progress towards degrees on-line. The database shows items such as: current advisor(s) and degree, entrance term, approved Graduate School forms, examination dates, WPE sections attempted/taken, seminar attendance, etc.
- Please login in with your x500 and review the information at: http://www.aem.umn.edu/srs
- Click on the link View Your Department Records to see these records.
Masters Degree Forms Process Chart: Information on the forms and the order in which they should be submitted for a successful and timely completion of the Master's degree program.
- Applicable to: All students pursuing a master's degree either plan A or plan B or current Masters students interested in pursuing a PhD.
Doctoral Degree Forms Process Chart: Information on the forms and the order in which they should be submitted for a successful and timely completion of the doctoral degree program.
- Applicable to: All students pursuing a doctoral degree.

Masters Degree Program Form

Filed after completing 20 credits,** (but before all the coursework is completed). Should be filed at the end of the spring semester of the first year.
- **AEM Department Graduate Program Policy: In an effort to ensure students are making timely progress on their degrees, a hold will be placed on your record preventing you from registering if this form is not sumbitted after completing 20 credits. This hold will remain there until the Degree Program Form has been submitted or until you have spoken with the Director of Graduate Studies.

AEM 8000 (seminar) can only be counted once, in 1-credit module.
This form is used to assign the committee for the final exam.
Takes 6-8 weeks to be approved by the Graduate School.
Form can be downloaded from Graduate School's website at: http://www.grad.umn.edu/current_students/forms/masters.html

More information about Masters Degree Requirements can be found either on the "Graduate Degrees Offered" section of the AEM Handbook (use menu at left) or in the Graduate School Catalog (http://www.catalogs.umn.edu/grad/index.html)

Change of Degree Objective Form (Change of Status/Readmission)

If the student was admitted as a Master's Degree candidate, he/she must file a change of degree objective form after passing the WPE in order to become a Ph.D. candidate.
DO NOT CHOOSE AN EFFECTIVE TERM OF SUMMER -- you are REQUIRED to register for the effective term of the change. If you have an effective term of summer, you have to register for that term (otherwise you'll become inactive from the Graduate School).
- You can register for GRAD 999 if the effective term for your Change of Status Application is summer.
Submit application on-line with the Graduate School (http://www.grad.umn.edu/current_students/forms/index.html).

Written Preliminary Examination Report (WPE)

Filed with the Graduate School once student:
1. passes the WPE
2. admitted into the Ph.D. program
Form can be downloaded on the Graduate School's website: http://www.grad.umn.edu/current_students/forms/doctoral.html

More information about the Written Preliminary Exam can be found either on the "Graduate Degrees Offered" or the "Appendicies - III" sections of the AEM Handbook (use menu at left)

Ph.D. Degree Program Form

Filed after 4 semesters** have been completed (as soon as the coursework for the Ph.D. is known, usually during spring semester of the second year).
- **AEM Department Graduate Program Policy: In an effort to ensure students are making timely progress on their degrees, a hold will be placed on your record preventing you from registering if this form is not sumbitted after completing 4 semesters. This hold will remain there until the Degree Program Form has been submitted or until you have spoken with the Director of Graduate Studies.

Allowed to use most of the coursework from the Masters degree.
AEM 8880 (Plan B) CANNOT be used on the Ph.D. Degree form.
AEM 8000 (seminar) can only be counted once, in 1-credit modules.
This form is used to assign the committee for the Preliminary Oral Examination (POE).
Takes 6-8 weeks to be approved by the Graduate School.
Form can be downloaded from Graduate School's website at: http://www.grad.umn.edu/current_students/forms/doctoral.html

More information about Ph.D. Degree Requirements can be found either on the "Graduate Degrees Offered" section of the AEM Handbook (use menu at left) or in the Graduate School Catalog (http://www.catalogs.umn.edu/grad/index.html)

Preliminary Oral Examination (POE) & Doctoral Thesis Credits (AEM 8888)

Before you can schedule the POE, you must have Ph.D. Degree Program Form and the Written Preliminary Exam Report on file at Graduate School. If submitting these forms right before completing the POE, allow 6-8 weeks beforehand so they have time to be approved.
- Both forms can be downloaded on the Graduate School's website: http://www.grad.umn.edu/current_students/forms/doctoral.html
To schedule the POE, submit the Scheduling Form found on the Graduate School's website at: http://www.grad.umn.edu/current_students/forms/doctoral.html
In order to register for Doctoral Thesis Credits (AEM 8888) you must have completed the Preliminary Oral Examination
- IF COMPLETING THE PRELIMINARY ORAL EXAM DURING THE SEMESTER YOU WISH TO REGISTER FOR DOCTORAL THESIS CREDITS, THE ORAL EXAM MUST BE COMPLETED WITHIN THE FIRST 2 WEEKS OF THE SEMESTER. OTHERWISE YOU CANNOT REGISTER FOR DOCTORAL THESIS CREDITS AND CAN ONLY REGISTER FOR PRE-THESIS CREDITS (AEM 8666)
  - There are NO EXCEPTIONS to this deadline.

Thesis Proposal Form

This form should be filed soon after the student passes the POE.**
- **AEM Department Graduate Program Policy: In an effort to ensure students are making timely progress on their degrees, a hold will be placed on your record preventing you from registering if this form is not sumbitted after completing the POE. This hold will remain there until the Thesis Proposal Form has been submitted or until you have spoken with the Director of Graduate Studies.

Form can be downloaded on the Graduate School's website at: http://www.grad.umn.edu/current_students/forms/doctoral.html
It is used to assign the committee for the final oral exam.

Last Modified: 2007-08-16 at 09:47:47 -- this is in International Standard Date and Time Notation