Aerospace and Mechanical Engineering
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Registration

New Students | Current Students | International Students | Thesis Credits | Active Status | Leave of Absence

Registration Steps - New Students

  1. Obtain student ID card
  2. All new international students, check in at the International Student and Scholars Office; 190 Hubert H. Humphrey Center, West Bank
  3. Meet with Director of Graduate Studies to establish first semester's courses
  4. Follow the registration procedures on OneStop

Registration - Current Students

When does registration occur?

Graduate student registration occurs at the beginning of the registration period for each semester, this registration period will change each semester. Students can check their registration queue through their myU homepage or through OneStop. If a class is closed students may sign up on the waiting list as long as the waitlist remains open.

Registrations must be completed before the first day of class. Registrations that occur any later will be assessed late registration fees that are the responsibility of the student.

If you need to make changes to your registration please know the policies in advance: http://onestop.umn.edu/registration/change/index.html

Prior to registering, students are encouraged to consult with their advisers regarding which courses they plan to take. First year students are typically advised by the Director of Graduate Studies, unless they have a pre-determined adviser.

Can I audit classes?

You may audit classes while in the Graduate program. You will be billed for audited courses; however they will not count toward your required classes. Audited course credits do not count toward the minimum 6-credits to be considered full time. To maintain your visa or assistantship status, you must be registered for 6 credits in addition to any audited courses.

If you are auditing classes, and your total course load exceeds 14 credits you will be billed for all credits over 14. For example, if you are registered for 12 credits and you audit one 4 credit class you will be billed for 16 credits. If you hold an assistantship, you will be billed and must pay any credits above 14. We advise you to consult your academic advisor when registering for classes.

What is the maximum credit load the Graduate School allows?

The Graduate School allows registration for up to 18 credits. However, most offices providing tuition benefits will not pay for more than 14 credits. Students should check with the office providing the tuition benefit to determine the number of credits that will be covered.

How do I get a permission number for a course?

If you are unable to register for a course due to enforced prerequisite requirements or other reasons you may request a permission number online here.


International Students

Under SEVIS (Student and Exchange Visitor Information System), it is important that all international students maintain full-time enrollment for the duration of each semester. Students who fail to maintain a full course load will be in violation of federal regulations and will be reported to INS. Except under special circumstances, students who violate their visa status will be required to leave the U.S. and make a new entry to regain legal status.

International students enrolled for the FTE course will be reported as maintaining a full-time course of study. Audit courses do not count toward full-time enrollment for international students. International students may audit courses, but must be registered for at least 6 additional course or thesis credits. International students not enrolled full-time need to submit an "Exception from Full Course of Study" form to International Student and Scholar Services (ISSS). These forms must be submitted before the semester begins to avoid being reported as not enrolled or enrolled part-time.

ISSS is the office dedicated to serving the University of Minnesota's international community and should be consulted regarding any questions concerning student visa status. International students are encouraged to subscribe to the ISSS Weekly Update. Each week an update is sent by email. The updates consist of announcements regarding changes and news about INS regulations, dates of workshops and information sessions, and important deadlines.


Thesis Credits

How many thesis credits must I register for as a PhD student?

Doctoral students must register for 24 doctoral thesis credits (AEM 8888) at the University of Minnesota beginning the semester after they have passed the preliminary oral exam. This is a departmental policy. The requirement of 24 doctoral thesis credits cannot be reduced by transfer of master's thesis credits, or thesis credits taken at another institution.

When can I register for thesis credits as a PhD student?

You may register for thesis credits after you pass the Preliminary Oral exam. Once you pass the exam you may take thesis credits the following semester. If you pass the exam within the first two weeks of the semester then you may take thesis credits the same semester.

How can I determine the last day that I can do my oral preliminary exam and still be able to register for thesis credits for a given semester?

If you pass your Preliminary Oral Exam within the first two weeks of the semester (before registration closes), you can register for thesis credits. You must return your signed Preliminary Oral Exam Form to the Graduate School right after your exam for the Graduate School to allow you to register for thesis credits.


Active Status

How do I maintain active status as a graduate student if I am not taking formal courses?

Students must maintain "active" status throughout their graduate career. This includes registration in Fall and Spring terms each year. This requirement can be satisfied with coursework, or registering for one of the graduate student Special Registration Categories listed on the OneStop registration options. Students not registered every semester are considered to have withdrawn and their Graduate School records are deactivated. If a student has not registered, they must apply for readmission and must register before they can resume work on a master or doctoral thesis or master Plan B paper, take written oral examinations, or file for graduate. The Department reserves the right to reject a readmission application based on academic performance and other factors.

Class Options

GRAD 999

GRAD 999 is a zero credit/no fee class that will maintain a student's active status with the Graduate School. However, it will not maintain full time status for anything else such as a paid appointment (RA or TA), visa status, or deferred student loans. International students can get a waiver from ISSS to register for GRAD 999, but must check with ISSS before registering

Once all degree requirements have been completed, but active status needs to be maintained to graduate, GRAD 999 can be registered for. After a student's second registration for GRAD 999 a hold will be placed on their record. If a student is making continuous progress towards their degree a permission number may be granted for additional registrations of GRAD 999. If continuous progress is not being made, a Leave of Absence should be considered.

NOTE: Do not register for Grad 999 if you must be registered to hold an assistantship, be registered to maintain legal visa status, defer loans, or receive financial aid. The Aerospace Engineering and Mechanics department limits the number of terms you can enroll in Grad 0999 to 2 semesters.

8333 Advanced Masters Status

8333 is a one-credit registration option for eligible master's students who must certify full-time status to be in compliance with requirements of the University and/or external agencies (e.g., employment as a graduate assistant; loan deferment). Students eligible for 8333 can be employed in one of the low-tuition/low-fringe job classes. Eligible students will need to complete a application for 8333 Advanced Masters's Status which will need to be reviewed and approved by the DGS prior to registration. Students need to make sure that they allow enough time to process the application.

8444 Advanced Doctoral Status

8444 is a one-credit registration option for eligible doctoral students who must certify full-time status to be in compliance with requirements of the University and/or external agencies (e.g., employment as a graduate assistant; loan deferment). Students eligible for 8444 can be employed in one of the low-tuition/low-fringe job classes. Eligible students will need to complete a application for 8444 Advanced Doctoral Status which will need to be reviewed and approved by the DGS prior to registration. Students need to make sure that they allow enough time to process the application.

For more information on registration requirements, Grad 999, or FTE, please see http://www.grad.umn.edu/students/registration/specialcategories/index.html.

If I have completed all required formal coursework, which courses do I register for in order to complete my degree?


MSAEM student PhD student
AEM 8777 - Master’s thesis credits. These credits are for MS Plan A students. You need to take a minimum of 10 thesis credits, but can take more. These credits do not replace the required 20 credits of formal course work. They cannot be used for a Plan B or transferred for the PhD. AEM 8888 - Doctoral thesis credits. These credits are for PhD students. You need to take a minimum of 24 thesis credits, but can take more. These credits do not replace the required 44 credits of formal course work.
AEM 8333 - MS FTE (Full Time Equivalency) class. This course number is used to maintain your full-time status once you have completed all other course requirements. You only register for one credit, but are considered to be a full time student.

In order to register for AEM 8333 you need to apply to the Graduate School a semester in advance.
AEM 8444 - PhD FTE (Full Time Equivalency) class. This course number is used to maintain your full-time status. This course number is used to maintain your full-time status once you have completed all other course requirements. You only register for one credit, but are considered to be a full time student.
AEM 8880 – These credits are for MS Plan B students. You may take up to 3 credits towards your Plan B project. These credits cannot be used towards a Plan A or PhD. AEM 8666 - Pre-thesis credits. These are credits you take if you have completed all required course work and have not passed your Preliminary Oral Exam. These credits cannot be applied towards your degree.

What are the registration requirements if I hold an appointment?

The University requires that graduate students holding appointments as teaching assistants, research assistants, and administrative fellows register for at least 6 credits during each term which he or she holds an appointment of greater than 12.5%. (This rule does not apply to summer terms if you were registered the preceding spring quarter.) Each student should check to make sure they satisfy other criteria for full-time status (i.e., some student loan deferrals require 7-credit registrations) that may apply to financial aid.


Leave of Absence

Can I take a leave of absence?

Graduate students are expected to maintain active status through continuous registration from the time they matriculate until thier graduation. Students who are not able to maintain active status are strongly encouraged to consult with the DGS, their adviser, and the Graduate Student Services and Progress Office to determine whether requesting a leave of absence is the most appropriate course of action. If applicable, graduate students should also check with the International Student and Scholars Office, the Office of Student Finance, and the Graduate Student Employement Office to see how this impacts their status.

In order to apply for a leave of LOA a student must complete the LOA form and have it signed by their adviser. Then, submit the completed form to Nicole McCarthy in the AEM main department office, 107 AkerH. She will obtain the signature of the DGS. A student may request a leave for up to 2 academic years.

Graduate students who are ready to return from the LOA need to contact Nicole McCarthy in the AEM Main office to see what steps will need to be followed for matriculating back into the Graduate Program. Graduate students will need to submit the Application for Reinstatement for Graduate Students prior to their intended term of return. Graduate students are required to return by the date specified on the LOA form, or earlier. Students are then matriculated back into the program, and resume their studies. Students do not need to apply for readmission or pay a readmission fee.


To register for courses, visit: OneStop.umn.edu.

Related Registration Links:


Last Modified: 2016-07-15 at 10:02:50 -- this is in International Standard Date and Time Notation